11-12-12 Special Meeting Minutes

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risu un BELO1 I Wisconsin PROCEEDINGS OF THE JOINT MEETING OF THE BELOIT CITY COUNCIL AND TOWN OF BELOIT BOARD OF SUPERVISORS Rotary River Center, 1160 Riverside Drive, Beloit, WI 53511 Monday; November 12, 2012 Beloit City Council Present: Sheila De Forest, Charles M. Haynes, Chuck Kincaid, Kevin D. Leavy, David F. Luebke, Mark Spreitzer, and James E. Van De Bogart Town of Beloit Board of Supervisors Present: Tim Guenther, Dick LaMonte, Diane Greenlee, and Jim Stevens 1. The meeting was called to order at 6:34 p.m. by the Beloit City Council and the Town of Beloit Board of Supervisors. 2. Beloit City Manager Larry Arft discussed the August 24, 2012 joint management team meeting to review shared service delivery options. Town of Beloit Administrator Brian Wilson presented the report from that meeting. He indicated that 22 staff members from the City and the Town discussed police, fire, public works, finance and administration, and community development issues. Mr. Wilson said that staff networked and discussed best practices in their respective fields. Mr. Arft provided updates regarding joint economic development activities and utility billing functions. He said that the City is preparing a formal proposal for a contract between the Town and the City where the City would provide utility billing services for the Town. Mr. Arft said that the City and the Town are working together to provide the Town with liquid brine and salt for purchase and that they are working jointly to secure a composting area for the mulch from trees affected by the Emerald Ash Borer disease. He said that the police and fire chiefs are working together to develop a station response system where personnel from the station closest to the incident would respond first, regardless of whether the incident or the station is located in the City or the County. Mr. Wilson added that the Town is planning to start a paramedic program by August 2013. 3. Councilor De Forest said that she is excited about the prospect of sharing employees to reduce overtime for the Police and Fire Departments. She also stated that she is excited about the action to be taken based on these discussions and that she likes the ideas of joint planning for the redevelopment of major entrance corridors which include property in the City and the Town. Councilor Luebke congratulated Mr. Arft and Mr. Wilson for trying to collaborate to save taxpayers money and thanked the Town of Beloit for their support of the Inman Parkway extension. Supervisor Greenlee stated that a prime example of when closest station response should be used is for incidents near the intersection of Afton Road and County Q. Councilor Haynes said that staff should focus on the joint projects already discussed and move forward with additional projects as time permits. Councilor Kincaid requested that projects be prioritized by the potential cost savings, and Mr. At explained that joint billing would save the Town money and that the Emerald Ash Borer will need to be a priority if or when it hits the area. Mr. Wilson said that the joint billing would benefit the Town residents by offering them on-line payment options and the ability to pay or request service changes for water and sewer at Town Hall or City Hall. 4. Mr. Wilson suggested that the City Council and the Town Board meet again in about six months to discuss progress on these joint projects. Mr. Arft agreed that May 2013 would work well for a meeting because it is after the Spring Election. Mr. Wilson tentatively set the next meeting for Monday, May 13, 2013 at 6:30 p.m. at the Town of Beloit Fire Department Facility. Councilor Haynes said that he would like to see an update regarding efforts toward joint community development standards at the May meeting. 5. Councilor De Forest made a motion to adjourn the meeting, and Councilor Spreitzer seconded. The motion carried 7-0, and the meeting adjourned at 7:26 p.m. Rebecc S. Hous an, City Clerk www.ci.beloit.wi.us Date approved by Council: 12-03-12